Turn Online Interest Into Booked Appointments for Your Wellness Clinic

Your clinic deserves more than a pretty website or random social media posts.

I help wellness clinics, med spas, rehab clinics, holistic health providers, and heart-led service businesses build a clear client-booking system using GoHighLevel websites, funnels, automations, CRM, email marketing, social media content, and conversion-focused copy.

Your Clinic May Be Getting Attention Online — But Are Those Leads Actually Booking?

Many wellness clinics are visible online, but still struggle to turn interest into appointments.

A potential client may visit your website, scroll through your social media, click a booking link, or send a message — but if the next step is unclear, slow, or manual, that lead can easily disappear.

You may be losing potential clients if:

  • Your website does not clearly guide visitors to book.

  • Your service pages explain what you do, but not why someone should take action now.

  • Your social media posts get engagement but do not lead people into a funnel.

  • Your booking link is hard to find or not connected to follow-up.

  • New inquiries are handled manually.

  • No-shows are not followed up with.

  • Past clients are not being reactivated.

  • Reviews are not requested consistently.

  • Your CRM does not clearly show where each lead stands.

The problem is not always traffic. Sometimes, the real issue is the missing system between interest and appointment.

A Complete Growth System Built Around Booking, Follow-Up, and Trust

The Wellness Clinic Growth System connects your website, funnel, booking calendar, CRM, automations, social media content, email marketing, and copy into one clear client journey.

Instead of relying on disconnected tools or manual follow-ups, your clinic gets a streamlined system that helps capture leads, nurture them, book consultations, reduce missed opportunities, request reviews, and stay top-of-mind with potential and past clients.

“Visual flowchart showing how leads move from Instagram, Google Search, and a website or landing page through a lead capture form, booking calendar, GHL CRM pipeline, automated email and SMS follow-up, appointment reminders, review requests, and reactivation campaigns.”

Built for Wellness Brands That Want a Better Way to Capture, Book, and Follow Up With Leads

The Wellness Clinic Growth System is designed for service-based wellness businesses that want a more organized and conversion-focused way to manage their online presence and lead journey.

This Is For You If You Are A:

  • Wellness clinic

  • Med spa

  • Rehab clinic

  • Holistic health provider

  • Therapy or recovery-focused clinic

  • Aesthetic or beauty wellness brand

  • Health and wellness practitioner

  • Heart-led service provider with a booking-based business

This Is For You If You Are A:

  • You are getting inquiries but not enough booked calls.

  • You post on social media but do not have a clear funnel.

  • You want to use GoHighLevel but need help setting it up properly.

  • You are tired of manually following up with leads.

  • You want to reduce no-shows.

  • You want a better review request process.

  • You need a stronger website that explains your services clearly.

  • You want your marketing, booking, and follow-up system to finally work together.

Not a wellness clinic, but still heart-led, local business owner?

I also support select local service-based business owners who need websites, funnels, automations, social media, email marketing, and copy that turn interest into action.

PRICING

Choose Your Plan

LAUNCH PLAN

$450/monthly

Starting from $1,500 setup + $450/month support

  • 4-page GHL website

  • Booking calendar setup

  • Lead form

  • Basic CRM pipeline

  • Appointment reminders

  • Missed-call text-back

  • Review request trigger

  • Basic follow-up workflow

  • Basic launch testing

  • Handover walkthrough

For new clinics and solo practitioners who need a professional website, booking calendar, CRM, reminders, review requests, and basic follow-up.

No contracts - cancel anytime

growth PLAN

$900/monthly

Starting from $3,000 setup + $900/month support

  • 6-page GHL website

  • 1 conversion-focused funnel

  • Full booking workflow

  • No-show follow-up

  • 5-email nurture sequence

  • CRM segmentation

  • Review automation

  • Monthly content strategy

  • Lead source tracking

  • Monthly performance review

For established clinics ready to improve lead capture, booking flow, follow-up, reviews, and content direction.

No contracts - cancel anytime

elite PLAN

$1,800/monthly

Starting from $6,000 setup + $1,800/month support

  • 8+ page GHL website

  • 2 conversion-focused funnels

  • Advanced booking setup

  • Email and SMS nurture

  • Full CRM architecture

  • Review and reputation system

  • Reporting dashboard

  • Team training

  • Monthly optimization support

  • Workflow testing and refinement

  • Lead journey mapping

  • Service-specific nurture paths

For multi-service clinics, med spas, and growing wellness brands that need advanced funnels, CRM architecture, email/SMS nurture, reporting, team training, and ongoing optimization.

No contracts - cancel anytime

Pricing is quoted in your local currency for UK and AU clients. Final investment depends on clinic size, number of services, funnel complexity, automation depth, and content support required. PH price is available upon request.

Platform and third-party costs are billed separately.


Your package investment covers the strategy, build, setup, workflows, copy, testing, launch support, and agreed monthly support. GoHighLevel subscription, domain fees, email/SMS/call usage, paid advertising budget, and any third-party software costs are not included unless otherwise agreed in writing.

Not sure which system fits your clinic?

What Do They Say About Heart?

Charlotte Alcantara Reyes

"Heart used to work with one of our clients in OVA VIRTUAL and she has proven herself reliable and always willing to help."

Joel Huggard

Founder, Fix My Muscles - Remedial & Sports Massage

"Heart worked for us for a few months before the COVID shutdown. Heart is thorough and fast at her work. She has a wide range of knowledge is the digital world and is also adaptable. I would definitely work with Heart again in the future when our business picks back up after the lockdowns are eased."

James Crook

Massage Champions, CEO & Founder

I've worked with Hearty for over 9 months now and she is thorough, eager and great at documenting what she is working on.

Productivity Tools

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STILL NOT SURE?

Frequently Asked Questions

Everything wellness clinic owners need to know before investing

in a GoHighLevel website, funnel, CRM, automation, and follow-up system.

What is GoHighLevel / GHL?

GoHighLevel, often called GHL, is an all-in-one marketing and CRM platform that can manage your website, funnels, booking calendar, forms, pipelines, automations, email follow-up, SMS reminders, review requests, and client communication in one place.

For wellness clinics, it helps create a clearer path from enquiry to booked appointment.

Is this only for clinics already using GHL?

No. These services are suitable for clinics that are:

completely new to GHL

already using GHL but need it cleaned up

using several disconnected tools

relying on manual follow-up

struggling with missed enquiries, no-shows, or inconsistent booking processes

Do I need my own GHL subscription?

Yes. The package investment covers the strategy, setup, build, automation, and support services only.

Your GoHighLevel subscription, domain, email/SMS/call usage fees, paid ads budget, and third-party tool costs are billed separately and remain your responsibility unless otherwise agreed in writing.

Is the domain included?

No. Domain purchase, renewal, and domain-related fees are not included.

I can help connect your domain to your GHL website or funnel, but the domain itself should remain under your clinic’s ownership.

What type of clinics do you work with?

These systems are designed for wellness and healthcare-adjacent businesses such as:

wellness clinics

skin clinics

med spas

aesthetics clinics

massage clinics

therapy practices

holistic health providers

allied health clinics

solo practitioners

multi-service clinic brands

Which system is right for my clinic?

That depends on your current stage, number of services, booking process, follow-up needs, and growth goals.

As a simple guide:

Launch System is best if you are starting out or need the essentials.
Growth System is best if you already have leads but need better booking, follow-up, and nurturing.
Authority System is best if you have multiple services, a team, or need a more advanced clinic growth system.

You can use the Help Me Choose the Right System form to find the best fit.

Can you rebuild my existing website inside GHL?

Yes. If your existing website needs to be moved, refreshed, or rebuilt inside GHL, this can be included depending on the package scope.

The number of pages, copy requirements, design complexity, and integrations needed will affect the final investment.

Can you set up my booking calendar?

Yes. Booking calendar setup is included in all systems.

Depending on your package, this may include basic appointment booking, service-specific calendars, team calendars, appointment reminders, confirmation messages, no-show follow-up, and calendar testing.

Can you set up automations for missed calls and follow-up?

Yes. GHL automations can be set up to help your clinic respond faster, follow up with new enquiries, recover missed calls, send appointment reminders, request reviews, and re-engage past leads or clients. The depth of automation depends on the system you choose.

Can you help with reviews and reputation management?

Yes. Review request automation is included.

This can help your clinic send review requests after appointments, follow up with happy clients, and build a stronger online reputation.

For regulated health services, review and testimonial use may need to follow professional advertising rules, so final approval should always come from the clinic.

How long does setup take?

Timelines depend on the package, content readiness, approvals, number of pages, workflow complexity, and integrations required.

A simple Launch System is usually faster to complete than an advanced Authority System with multiple funnels, team workflows, reporting, and training.

What do I need to provide before we start?

Before onboarding begins, the agreed downpayment must be settled first. Once the downpayment is received, you’ll be guided through the onboarding process and asked to provide the access, assets, and information needed for the build.

You may need to provide:

GHL account access

domain access

brand assets

logo and colors

service details

clinic policies

existing website or social links

booking rules

team details, if applicable

email/SMS approval

images or approved stock assets

compliance-approved service claims, where needed

This helps ensure the setup process is organized, secure, and ready to move forward smoothly.

Is ongoing support included?

Ongoing support depends on the package.

Each system can include monthly support, optimization, or strategy depending on your selected level. The Authority System includes monthly optimization support, while Launch and Growth can include support based on the agreed monthly plan.

Heart & Hustle System

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